The computer technology is taking us into the age of electronic storage. The enterprises of all kinds are going towards the paperless office in an effort to reduce costs and increase efficiency. Despite this increased emphasis on computerized data, many companies still rely on storing paper documents. The decision to use vertical and lateral filing cabinets in an office depends on a variety of factors.
Over the years, the need to keep records has increased with population growth and the emergence of new businesses. Professionals in law and medicine require complete and accurate written records of the proceedings with their customers. Manufacturers and retailers rely on client files for direct sales and purchase records. In the past, the need to save documents created niches in the sector for companies that strive to meet a variety of needs file. Storing documents in the workplace has evolved from piles of papers on shelves and vertical or lateral filing cabinets to thoughtful file systems available from many manufacturers.
Vertical filing systems
Vertical cabinets are the oldest in popularity. They can be made of wood or metal and are available in two, four or five drawers. Files two drawers are manufactured to match the standard desk height as an issue of labor support. The five-drawer vertical file cabinets usually have 60 inches (1.50 m) tall and are not commonly used in offices because the top drawers are too high to access them easily. Are used in mass storage areas where space is scarce. Vertical cabinets are sold with two basic sizes of drawers that fit standard letter and legal size documents.
Lateral files systems
Lateral filing cabinets offer some advantages over the vertical. They can adapt to both letter sized documents and legal. Typically provide more than one third of space saving that the vertical filing drawers. Since they have the height of a desk, file and serve as a sideboard. You can easily access both drawers while sitting. When the workstation requires immediate and repeated availability of certain files, lateral filing cabinet is the ideal solution. Because this function is preferred by executives and professionals file system.
Tips for filing
When choosing filing cabinets for your business, carefully consider how the files are used and why staff. For sales reps and support people who need quick access to documents will be more useful lateral filing cabinets systems. It is best to consult with professional files before opting for a lateral or vertical system. Large office supply vendors have trained staff who can recommend the best type of file for a given company. They often offer layout drawings and diagrams as part of the sales process.